The Big Question
To digitise or not?
After years of storing your operation’s vital information in paper files, are you now wondering if it makes more sense to get them off your shelves and digitise them?
You’re not alone.
Organisational leaders, professionals, and medical specialists all around Australia ask themselves this question every day for good reason: scanning important business records offers many benefits and savings to risk-averse and efficiency-focused operations.
More and more are choosing to digitise their records (including patient files) instead of maintaining an onsite archive or a storage shed.
Benefits of digitising paper records
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Reduce the risk of damaging or losing all your paper files and increase the chances of them being saved and safe by making a digital copy. Many professionals are legally required to ensure their records are appropriately preserved for over 7 years after last attendance and in some cases up to 25 years.
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If you’re investing in off-site storage, over the course of some 10 years you may spend nearly $100,000 in storage (for an 18m2 unit). Digitising records can be cheaper and allows you to spend money in the short term, reducing your longterm costs while also making it easier to maintain your storage obligations and access your files.
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A digitised archive allows fast recall of records from a digital repository (stored on your premises or securely in the cloud in line with current legislation). No more digging files out of full compactus, playing Tetris with boxes in storage rooms or visiting storage facilities to find the file you need.
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Many operations have converted offices and spare meeting/appointment rooms into a makeshift storage room complete with shelves. Our team can help pack and move your archives to our facility, meaning your storage rooms can be repurposed.
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Depending on where your files are kept, finding a file to update or share can be an involved process. Especially if the files are in off-site storage. Scanning records with Record Partners means your files are only ever a click away.
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If you are selling (or considering selling) your business, it can be appealing for potential buyers to know that you have no ongoing physical records to maintain and that a full digital repository has been prepared.
Discuss your project
To discuss how Record Partners may be able to assist you in addressing your physical patient record problem, please complete this short form.